Assistant Manager, Paralegal

Posted 04 October 2022
Salary 60-84K
Job type Permanent
DisciplineHuman Resources
ContactGerry Seet

Job description

Information Management Systems support:

•            Manage legal documents, databases, tools

•            Provide effective data management of the legal documentation and handles data inputs on Information Management and Database system (Dilitrust software) and Legal Fees Management system (Brightflag)

•            Perform the role of administrator for the Information Management system, and provide support to the Singapore legal team, including generating reports for the Singapore legal team.



Litigation support:

•            Provide litigation support to the Singapore legal team by collating documents for preparation of court/arbitration hearing or legal submission

•            Tracking of arbitration and court dates



Contracts Review and Management:

•            Proofread legal documents

•            Draft routine legal documents and letters

•            Prepare / review simple contracts

•            Maintain the currency of documentation templates and guidance notes on usage. Assist in the development of new templates.

•            Assist with signature formalities including to Coordinate and arrange signatures on documents and POAs attending notary public/ embassies on witnessing of signature




•            Assist in the establishment, maintenance, organization and review of data rooms

•            Assist in document/contract management during deal process

•            Assist in closing and post completion formalities


Global Legal Operations support:

•            Provide support for various global legal operational initiatives across the legal ecosystem to improve departmental efficiency and achieving Legal Function’s objectives .


Legal Training support:

•            Provide support in organizationand coordination of legal trainings to global legal teams and/or corporate-wide on legal topics


Intellectual Property Matters

•            Support intellectual Property including liaison with external IP firms in the registration matters of corporate brands and individual products brands, implementing (where required) and maintaining records

•            Coordination with internal stakeholders in communicating key updates to their trademarks matters including application status, potential oppositions/ citations reported against their trademarks and working with the external IP firm to assess the case matter and strategies before communicating our instructions.

•            Regular review of IP-related invoices to ensure accuracy of fees charged for IP matters and administer payment of fees.



•            Provide general administrative support to the Singapore legal team

•            Provide support and minutes taking at the monthly Legal ExCo meetings

•            Coordination with legal counsels and external auditors on annual audit confirmations

•            Liaise with external counsel on legal matters and administer payment of fees. Assist internal counsel in monitoring external fees, where required



Core Skills and Competencies

  • Competence to use common workplace technologies such as Ms Excel, Microsoft 365, Power Point, MS Team, SharePoint
  • Familiarity with key systems, online legal tools and processes, and legal nomenclature
  • Handle data in a responsible and legally compliant manner
  • Competence to manage and optimize legal processes and procedures as they are deployed within the legal function.
  • Ability to handle project management work
  • Creative thinker
  • Team Player
  • Pro-active and responsible
  • Detail oriented Strong organizational skills
  • Willing to learn