Assistant Manager, Paralegal

Posted 20 January 2023
Salary 70-90K
Job type Permanent
DisciplineHuman Resources
ContactGerry Seet

Job description

Assistant Manager, Paralegal
Provides paralegal support to the Singapore Legal Team consisting of Group General Counsel, 2 Senior Counsels, 1 Counsel and 1 Senior Paralegal. Duties shall include:
Information Management Systems support:
•    Manage legal documents, databases, tools
•    Provide effective data management of the legal documentation and handles data inputs on Information Management and Database system (Dilitrust software) and Legal Fees Management system (Brightflag)
•    Perform the role of administrator for the Information Management system, and provide support to the Singapore legal team, including generating reports for the Singapore legal team.

Litigation support:
•    Provide litigation support to the Singapore legal team by collating documents for preparation of court/arbitration hearing or legal submission
•    Tracking of arbitration and court dates

Contracts Review and Management:
•    Proofread legal documents 
•    Draft routine legal documents and letters
•    Prepare / review simple contracts 
•    Maintain the currency of documentation templates and guidance notes on usage. Assist in the development of new templates.
•    Assist with signature formalities including to Coordinate and arrange signatures on documents and POAs attending notary public/ embassies on witnessing of signature 

•    Assist in the establishment, maintenance, organization and review of data rooms
•    Assist in document/contract management during deal process
•    Assist in closing and post completion formalities
Global Legal Operations support:
•    Provide support for various global legal operational initiatives across the legal ecosystem to improve departmental efficiency and achieving Legal Function’s objectives .
Legal Training support:
•    Provide support in organization and coordination of legal trainings to global legal teams and/or corporate-wide on legal topics
Intellectual Property Matters
•    Support intellectual Property including liaison with external IP firms in the registration matters of corporate brands and individual products brands, implementing (where required) and maintaining records 
•    Coordination with internal stakeholders in communicating key updates to their trademarks matters including application status, potential oppositions/ citations reported against their trademarks and working with the external IP firm to assess the case matter and strategies before communicating our instructions.
•    Regular review of IP-related invoices to ensure accuracy of fees charged for IP matters and administer payment of fees.
•    Provide general administrative support to the Singapore legal team
•    Provide support and minutes taking at the monthly Legal ExCo meetings
•    Coordination with legal counsels and external auditors on annual audit confirmations
•    Liaise with external counsel on legal matters and administer payment of fees. Assist internal counsel in monitoring external fees, where required

Core Skills and Competencies
•    Competence to use common workplace technologies such as Ms Excel, Microsoft 365, Power Point, MS Team, SharePoint
•    Familiarity with key systems, online legal tools and processes, and legal nomenclature
•    Handle data in a responsible and legally compliant manner
•    Competence to manage and optimize legal processes and procedures as they are deployed within the legal function.
•    Ability to handle project management work
•    Creative thinker
•    Team Player
•    Pro-active and responsible
•    Detail oriented Strong organizational skills 
•    Willing to learn
Other Information:
  • Location: Central
  • Working Hours: Monday to Friday, Office Hours