Company Secretarial & Admin Executive

Posted 10 October 2023
Salary 45-57K
Job type Permanent
ContactGerry Seet

Job description

Our Client is an Established Business Solutions Corporation. They are looking for an individual to join their growing business as a Company Secretarial & Admin Executive.


  • Assist clients in the incorporation of companies.
  • Facilitate the process of opening bank accounts for clients.
  • Handle corporate changes, including directorship, secretaryship, and shareholder updates. Send timely reminders to clients for filing deadlines.
  • Conduct Customer Due Diligence (CDD) and KYC (Know Your Customer) checks.
  • Maintain accurate records of controllers, nominee shareholders, and directors.
  • Prepare and send invoices for transaction services and client billings.
  • Ensure office activities and operations run efficiently and adhere to company policies.
  • Assist the HR team with general HR administrative tasks.
  • Manage appointments, travel arrangements, and agendas for management and the team.
  • Handle general correspondences and reception duties.
  • Support office management to enhance employee well-being.
  • Verify and submit company expenses, including claims.
  • Monitor office supplies and initiate orders when necessary.
  • Prepare reports and presentations as assigned.


  • Min. Diploma in Any Field
  • Min. 2 years of related experience as a Company Secretary & Office Administrator.
  • Meticulous attention to detail, especially in coordinating extensive travel arrangements for managerial personnel.
  • Familiarity with corporate services, including company incorporation and banking procedures. Strong organizational and multitasking skills.
  • Exceptional communication and interpersonal abilities.
  • Proactive problem-solving skills.
  • Proficiency in office software and tools.
  • Ability to maintain confidentiality and handle sensitive information.
  • Excellent time management and prioritization skills.