Job description
Our Client is an Established Business Solutions Corporation. They are looking for an individual to join their growing business as a Company Secretarial & Admin Executive.
Responsibilities:
- Assist clients in the incorporation of companies.
- Facilitate the process of opening bank accounts for clients.
- Handle corporate changes, including directorship, secretaryship, and shareholder updates. Send timely reminders to clients for filing deadlines.
- Conduct Customer Due Diligence (CDD) and KYC (Know Your Customer) checks.
- Maintain accurate records of controllers, nominee shareholders, and directors.
- Prepare and send invoices for transaction services and client billings.
- Ensure office activities and operations run efficiently and adhere to company policies.
- Assist the HR team with general HR administrative tasks.
- Manage appointments, travel arrangements, and agendas for management and the team.
- Handle general correspondences and reception duties.
- Support office management to enhance employee well-being.
- Verify and submit company expenses, including claims.
- Monitor office supplies and initiate orders when necessary.
- Prepare reports and presentations as assigned.
Requirements:
- Min. Diploma in Any Field
- Min. 2 years of related experience as a Company Secretary & Office Administrator.
- Meticulous attention to detail, especially in coordinating extensive travel arrangements for managerial personnel.
- Familiarity with corporate services, including company incorporation and banking procedures. Strong organizational and multitasking skills.
- Exceptional communication and interpersonal abilities.
- Proactive problem-solving skills.
- Proficiency in office software and tools.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent time management and prioritization skills.
